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Joining the Electronic Lien Program

Applying

In order to join the Electronic Lien Program, the lienholder must complete a contract with AAMVAnet and meet AAMVAnet hardware and software requirements. For AAMVAnet contact information and a list of approved vendors, refer to ELP Contacts.

You must take the following steps:

  1. Complete and submit the ELP online application .
  2. DMV Headquarters will send you a Memorandum of Understanding (MOU). This document must be signed by the president or financial officer of your institution, or by someone authorized by power of attorney to enter into agreements on their behalf.
  3. Once the MOU has been completed and signed, send it to the address below:
    • Department of Motor Vehicles
    • Dealer Services, room 363
    • P.O. Box 27412
    • Richmond, VA 23269-0001
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Project Phases

In general, the lienholder should ensure that the following phases are considered:

  1. Purchase necessary software and hardware, or engage the services of a consultant to perform the tasks numbered 1 through 6.
  2. Develop programming and test data and conduct internal programming tests.
  3. Obtain contract and lienholder codes from AAMVAnet (Patrice Aasmo).
  4. Conduct tests of transmission of data to AAMVA and through AAMVA to DMV.
  5. Develop internal monitoring, tracking and correction systems.
  6. Develop a system to track transactions.
  7. Develop an internal system and process as needed to ensure data integrity.
  8. Designate a person to serve as primary automated system contact for DMV.
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Partnerships: Working with Dealerships and Branches

Since most titling activity occurs at vehicle dealerships, it may be a good idea to involve your dealerships and branches early on when joining the Electronic Lien Program. DMV's initial contact comes from paperwork submitted by dealers or lienholder's branch office personnel to DMV offices around the state, or from electronic transmissions received through the On-Line Dealer Program.

For instance, you may want to have a combination of paper and electronic titles. You may want your loans made through your commercial lines to produce paper titles, while those made through your consumer line are electronic. DMV and the lienholders must rely on the dealership or branch to submit applications that correctly identify the lienholder and the lienholder"s ELP status.

This is because DMV establishes title transactions based on the information provided on the form VSA-17A, "Application for Certificate of Title " DMV personnel can only use the identifying information that the dealership or lienholder"s branch office provides on the application.

For these reasons, keeping the dealerships and lienholder"s branch offices fully informed of the status of the program, and of changes as they occur helps to maintain both the volume and the accuracy of ELP transactions.

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Testing/Test Plans

Production Mailbox Test Plan:

DMV Addresses:

  Test Mailbox Production Mailbox
AAMVAnet origin/dest VA VA
Advantis Mailbox-id VAMVTSTVAMVELT

DMV General:

If you are a System Integrator for Multiple Clients, you will need to perform the steps concurrently using a minimum of two (2) different clients. For subsequent clients, use the Production Mailbox Test Plan for Service Providers Adding Clients, after Step 6.

  1. Lienholder will provide DMV with (1) the name and telephone number of the person responsible for testing (This person should be directly involved in the testing and knowledgeable of the system and message types), (2) their ADVANTIS user-id for both test & production mailboxes, (3) their ADVANTIS account code, (4) their AAMVAnet origin/destination code.
  2. Lienholder submits on paper to DMV 25 title records to be established as test records. The following vehicle information must be provided:
    • VIN
    • Lien date
    • Make
    • Customer Name and Address
    • Model
    • Customer SSN
    • Vehicle Year
    • OR
    DMV can establish 25 test title records using its own vehicle information.
  3. DMV will establish the records (Step 2) with electronic liens. DMV will send 25 "LC" messages. A minimum of three (3) "LC" messages will be in error. The error will be the "LC" was meant for another participant and will not be recognized by the receiving lienholder as their lien.
  4. Lienholder will send DMV:
    • an "RC" for messages received,
    • an "LE" for any "LC"s received in error,
    • a minimum of 5 "LO"s (request to release lien), with and without the 34/1 Owner name block and 34/2 Owner mailing address block,
    • a minimum of 5 "LG"s (request to print title), with and without the 34/1 Owner name block and 34/2 Owner mailing address block.
  5. DMV will send:
    • "CA" if any "LE" is received,
    • "RO" if the "LO" was processed correctly,
    • "CA" if the "LG" was processed correctly.
  6. Steps 3 through 5 will be repeated until both DMV and the Lienholder are in agreement that all message types are processing correctly. This will complete the testing for the PRODUCTION MAILBOX ONLY.

Production Mailbox Test Plan For Service Providers Adding Clients:

DMV Addresses:

  Test Mailbox Production Mailbox
AAMVAnet origin/dest VA VA
Advantis Mailbox-idVAMVTSTVAMVELT

DMV General:

If you are a System Integrator for Multiple Clients, you will need to perform the steps concurrently using a minimum of two (2) different clients.

  1. Lienholder will provide DMV with (1) the name and telephone number of the person responsible for testing (This person should be directly involved in the testing and knowledgeable of the system and message types), (2) their ADVANTIS user-id for both test & production mailboxes, (3) their ADVANTIS account code, (4) their AAMVAnet origin/destination code.
  2. Lienholder submits on paper to DMV 5 title records to be established as test records. The following vehicle information must be provided:
    • VIN
    • Lien date
    • Make
    • Customer Name and Address
    • Model
    • Customer SSN
    • Vehicle Year
    • OR
    DMV can establish 5 test title records using its own vehicle information.
  3. DMV will establish the records (Step 2) with electronic liens. DMV will send 5 "LC" messages. Two (2) of the "LC" messages will be in error. The error will be the "LC" was meant for another participant and will not be recognized by the receiving lienholder as their lien.
  4. Lienholder will send DMV:
    • An "RC" for messages received,
    • An "LE" for any "LC"s received in error,
    • An "LO" (request to release lien), with and without the 34/1 Owner name block and 34/2 Owner mailing address block,
    • An "LG" (request to print title), with and without the 34/1 Owner name block and 34/2 Owner mailing address block.
  5. DMV will send:
    • "CA" if any "LE" is received,
    • "RO" if the "LO" was processed correctly,
    • "CA" if the "LG" was processed correctly.
  6. Steps 3 through 5 will be repeated until both DMV and the Lienholder are in agreement that all message types are processing correctly. This will complete the testing for the PRODUCTION MAILBOX, ONLY WHEN A SERVICE PROVIDER IS ADDING ADDITIONAL CLIENTS AND HAS COMPLETED THE PRODUCTION MAILBOX TESTING WITH THEIR TWO INITIAL CLIENTS.

Emergency Mailbox Test Plan:

DMV Addresses:

  Test Mailbox Production Mailbox
AAMVAnet origin/dest
VA
VA
Advantis Mailbox-idVAMVTS2VAMVELE
  1. Lienholder and DMV will be in agreement prior to testing the Emergency Mailbox. DO NOT BEGIN TESTING UNTIL THE DMV CONTACT HAS BEEN NOTIFIED.
  2. Lienholder will send DMV a minimum of five (5) "LG" and "LO" messages both with the 34/1 Owner name block and 34/2 Owner mailing address block. ONLY "LG"S AND "LO"S ARE ALLOWED IN THIS MAILBOX.
  3. DMV will send:
    • "RO"s if the "LO" was processed correctly,
    • "CA"s if the "LG" was processed correctly.
  4. DMV will sight verify data directed to a printer at DMV for validity and correctness in processing. DMV will notify lienholder of test results.
  5. Steps 2 through 4 will be repeated until both DMV and the Lienholder are in agreement that the message types are processing correctly.